What should be covered in a pre bid meeting?

A pre-bid meeting is conducted to clear up any confusion regarding project details, scope of work, and solicitation of documents. It is during a pre-bid meeting that contractors can decide whether a project is in their company’s best interest.

What happens in pre bid?

The objective of pre-bid meetings is to explain the details of the solicitation documents to interested bidders. Prospective bidders are permitted to request clarifications on the invitation for bids or request for proposals by a stipulated date, and the pre-bid meeting is held within that period.

What is the purpose of a pre bid meeting?

Is pre-bid conference mandatory?

It likewise provides that the Pre-Bid Conference is open to prospective bidders, and in case of procurement of consulting services, the shortlisted bidder, but attendance shall not be mandatory.

Is pre-bid meeting mandatory?

1 A pre-bid meeting and site inspection will be held at the time and place specified on the cover of the Bid Documents. . 4 Attendance at the time and place specified is mandatory for all Bidders and is a condition of contract award. Major subcontractors are strongly advised to attend.

Who attends pre-bid meeting?

Pre-bid meetings are conducted by the owner to clarify any concerns the bidders may have with the solicitation documents, scope of work and other project details. Attendance is not mandatory, however it is highly-recommended for prospective bidders to attend.

Can a bidder be disqualified due to non attendance to the pre-bid conference?

3.3 Section 22.3 of the 2016 IRR of RA 9184 mandates that the pre-bid conference shall discuss, clarify and explain, among other things, the eligibility requirements and the technical and financial components of the contract to be bid, including questions and clarifications raised by the prospective bidders before and …

What is a pre-bid walk through?

The purpose of the pre-bid job walk is to clarify any concerns bidders may have with the solicitation documents, scope of work and other details of the requirement. These walkthroughs are formal and the results are made available in writing to all prospective bidders that registered interest in the project.

What does job walk mean?

In its simplest form, a job walk is a field trip for the estimators so they can get the lay of the land. Sadly, much of this opportunity is squandered by folks posturing, preening, and trying to “sell” their client.

How do you open a bid?

Procedures at Bid Opening.

1. Announce that the Bid Deadline has passed, that the opening time has arrived, and that bids will be opened.
2. Review the bid opening procedures with the bidders.
3. Arrange the bids for opening I.
4. Open the bid II.
5. Have an assistant record the required information on a bid tabulation form III.